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8/11 - Roundtable @ Irvington Park - 41885 Blacow Rd
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Welcome back Roundtable, Thursday, August 11 @ 7:00 pm
- Irvington Park - 41885 Blacow Rd (Greenpark Drive at Green Park Common)
Schools will be starting soon. Unit leaders and parents are encouraged to attend our first Roundtable after the end of summer. Come to learn and share your ideas and questions about restarting den, pack, troop, and crew activities.
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Items covered include:
- Cub Scout Recruiting
- Normal Friend Activities
- Camporee
- Summertime Pack Award
- Pack and Troop Coordination
- Popcorn Fundraising
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9/16-18 Fall Camporee 2022 @ RLM
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Come join us at RLM for our Fall Camporee
Rancho Los Mochos (RLM) 18450 Mines Rd, Livermore, CA 94550
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- Check-in Friday 09-16-2022 at 4:00 PM PT
- Check-out Sunday 09-18-2022 at 12:00 PM PT
There will be loads of fun activities like Shooting Sports, Hatchet Throwing, Scout Skills, Cooking & Pumpkin Carving Contest so bring your artistic skills.
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The cost per attendee is $25 if paid before September 5th. After the 5th, a late fee of $5 will be added. The fee applies to Scouts, Scouters, and Webelos.
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Our recommendation is that you register now with the minimum number of attendees that you are confident will attend. You will be able to add additional attendees right up to the time you arrive, subject to the $10 late fee for those paying after 09/15. We ask that one person from your troop handle the registration for the troop. Registration: https://scoutingevent.com/023-59577-152887
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We are asking our local Troops to invite any Webelos/AOL Scouts to come to see what Scouts BSA is all about! Webelos should not register on their own. All Webelos must be sponsored by and attend with a troop
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COVID Safety: We will be abiding by all current Alameda County Health Department rules. Additionally, we recommend but do not require the wearing of masks.
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Pin Management for more Effective Recruiting
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Action Required by Unit Key3
- Check your Be-a-Scout pin for accuracy so prospective new members can find you when they search for scouting near them. With the changes in adult leaders and meeting locations, it probably needs updating.
- Reassign any functional roles you want. Each year the assignments get flushed when your recharter is processed. These functional roles are things like Key3 Delegate, COR Delegate (new this year), Training Chair, YPT Champion, Advancement Chair, and Registration Inquiry. Generous use of functional roles can help offload the work from the Committee Chair, COR, & Unit Leader.
- Check your roster to be sure it reflects all the members you think it should; i.e. did anyone get dropped at recharter time that you did not want dropped. Note, that we have had a few units see missing members, so please check carefully.
You can check your be-a-scout pin by:
- Logging into my.scouting.org,
- Select Menu,
- Select the folder for your unit
- Select Roster
- Select Unit Pin
Functional Roles can be assigned by:
- Logging into my.scouting.org,
- Select Menu,
- Select the folder for your unit
- Select Roster
- Select Position Manager
- Select the Functional Roles tab at the top of the page
Your online roster can be found by:
- Logging into my.scouting.org,
- Select Menu,
- Select the folder for your unit
- Select Roster
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Common issues with AB506 reporting & July 26th report
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The tracking and reporting of who has and has not completed AB 506 training + Live Scan is a completely manual process. One dedicated individual in GGAC generates the reports monthly about the first week of each month. Here is the July 26, 2022 AB 506 report.
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Typical issues that cause missing information on the monthly AB506 compliance report.
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- Missing Live Scan
- Live Scan companies use your name exactly as it appears on an official government document (typically a driver's license) to request your Live Scan processing. The resulting reports are given to the council’s AB 506 administrator show this legal name. If your BSA Registration uses the same legal name, there will be a match. However, if you used an abbreviation or nickname for BSA registration, we may not be able to make a verifiable match. If you know this is the case, provide both names to your Unit &/or District leadership so a proper match can be made.
- If you completed your Live Scan at a neighboring Council event (e.g. Wilderness First Aid class in SVMBC); your results were likely sent to them instead of GGAC. If you know this is the case, provide the date and location of your LiveScan to your Unit &/or District leadership so a proper match can be made.
- If you completed the LiveScan late in the month, the results likely were not available when the reports were created. Please wait one more month for the next report to come out. Manual reports are typically generated each month around the first week of the month.
- Missing AB506 Training
- You might have forgotten to upload your training certificate.
- You might have uploaded your training certificate to the wrong Council, possibly to Golden Empire and not Golden Gate
- During the upload, you might have omitted or entered the wrong BSA ID.
- The name on your training certificate &/or the one you supplied in the upload process might not match the name you have used for registration with BSA.
- If you uploaded your training certificate late in the month, the results likely were not available when the reports were created. Please wait one more month for the next report to come out. Manual reports are typically generated each month around the first week of the month.
- For issues a-d, upload your certificate (again) correcting the problem this time. For e, wait a month.
- Missing name from the report
- You might have a my.scouting login ID generated during the process of registering your child, but you have never paid and registered yourself as an Adult Leader. Without being a paid Adult Leader, we do not have a membership record to match up with your AB 506 files. In addition, without being a paid Adult Leader, you are not currently required to take the training & Live Scan (but thank you for proactively doing so).
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How to register as a Merit Badge Counselor (MBC)
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As a Merit Badge Counselor (MBC), you can teach skills and introduce concepts that may change the course of a boy’s or girl’s life. Many scouts have been guided to their chosen careers or discovered lifelong hobbies through the BSA merit badge program. This opportunity would not exist without adult volunteers giving their knowledge and time selflessly to help shape the leaders of tomorrow. The MBC Adult Leader position is a District position (not a Unit position). If you are interested in becoming a District Merit Badge Counselor, please visit the GGAC MBC information page.
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How to transfer Youth between Units in Council
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Use my.scouting (NOT Scoutbook) to transfer Youth between Units
- Only use my.scouting to make ALL roster changes
- Never use Scoutbook to do any roster-related changes
Use this procedure to transfer bridging AOLs into Troops or to transfer Cub between Pack or transfer Scouts between Troops
Overview for the unit that is losing the youth:
- One of the Unit Key3, login to my.scouting.org
- Select Menu and navigate to the folder for your unit
- Select Roster
- Find the youth you wish to transfer & check the box in front of their name
- Select Transfer
- Select the Unit Type, Unit # (must be 4-digits), & Gender; then Search
- Choose the correct unit from the search results
- Select Transfer
Overview for the unit gaining the youth:
- Wait 24 hours after the transfer out
- One of the Unit Key3, login to my.scouting.org
- Select Menu and navigate to the folder for your unit
- Select Application Manager
- Select Pending Acceptance
- Choose the youth and Accept them
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Archive of Past Newsletters
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Join us on Facebook or our Website
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